We help companies in nearly every industry.
Our category spend specialists have on average over 20 years experience in their focus category. Most companies are surprised to find that we save on average 10-40% depending on spend category.
In over 89% of these cases we can save you money without changing vendors. You’ll get equal or better service levels and product quality.
What kind of expenses can we help with?
- Bank & Credit Line Fees
- Cleaning Services & Supplies
- Equipment Purchasing & Leasing
- Federal Tax Credits
- Food & Dietary Services
- HR & Payroll Management Solutions
- Information Technology Services
- Insurance – Health
- Insurance – Worker’s Compensation
- Medical/Laboratory Supplies
- Merchant Fees
- Office Supplies
- Online & Software Licensing Services
- Real Estate Lease
- Retirement Benefit Plans
- Shipping and Logistics
- Telecommunications – Wireless
- Telecommunications – Voice & Data
- Utilities & Energy Consumption
- Waste Management & Recycling Services
Bank & Credit Line Fees
When we hired you and told you under no circumstances were we changing our banking relationship you said, “that was fine.” I was truly surprised because I thought the only way we would save money was to change banking institutions. When you reviewed our fees and provided your anaylsis showing us we were over paying by $32,000 in the last year I was flabergasted. Our banker had told us that this is the best he could do. I approached him after our meeting and they offerred to reduce our fees by $9,000. When I reported back to you the banks proposal and they argued that our assessment was not correct, you then provided us with the information to show them that they were not charging the market rates for the relationship like we had with them. Armed with that data, they reduced our fees that provided savings to almost $30,000 per year. Still surprised but could not have accomplished this without your assistance.
Client since 2014, CFO,
Dental Practice, Milwaukee, WI
Cleaning Services & Supplies
Words cannot express my gratitude to you for all the help you were to me during the sale of my business. First reviewing all of my expenses and getting them to where they should be was amazing. There is not a category that you could not handle. I could not have accomplished this without your business knowledge, your support, and your “know how!” I thank you and your team so very much and I hope to be able to work again with you in the future.
Florri Beckley CEO,
Your Cleaning Connection, North Potomac, MD
Equipment Purchasing & Leasing
We were in the process reviewing our leased print solution. I called Expense To Profit to do an analysis to see if this was a great deal we were getting. Once the audit was completed and our usage was determined, Marc examined the proposal from our existing vendor for the release of their existing equipment. The total payments for the current lease and print services was $14,567 and there would be a fair market value purchase at the end that was just less than $2,500. The new proposal from their existing vendor was for a $1 buy-out lease for the existing equipment costing them $18,371 over the next 36-months. Because the client valued the existing vendor relationship we first approached them to discuss their proposal and to understand the pricing. Keeping in mind that this was for existing equipment that was almost 36 months old. After a discussion with the client, it was determined that we should go to the market for some competitive pricing for new replacement equipment. We were able to secure new equipment from a different vendor providing the same functions, full installation and network configuration, print services and quality imprint solutions for $14,220 for a 36-month $1 buy-out lease. In addition, the new vendor agreed to buy-out the remaining portion of the existing lease and return the equipment to the leasing company. This also allowed the client to also take advantage of the Section 179 deduction in year 2013. Additionally, the maintenance and consumables for over usage were priced less than the proposal from the existing vendor. If the usage is similar, we will save an additional $6,012 new lease to own solution.
John Skalla, CEO,
First Benefits, Chicago, IL
Federal Tax Credits
We were referred to Expense To Profit through an adviser we are using. When Marc reviewed our expenses he noticed we had not claimed any R&D Tax Credits. We are not sure why our exisitng CPA never suggested we file for those crdits. Marc and his CPA R&D Tax Credit team found we did qualify and also provided the forms necessary to to ammend our past three years returns to recover the overpaid taxes. In addition, he and his team will also support us should the IRS have any inquiries in regards to our ammended return for no additional fee.
Client since 2018, CEO,
Robotics Company, East Peoria, IL
Food & Dietary Services
When ETP talked to us about reducing our food and produce spend I didn’t think there would be much room for improvement, especially, as they said, without sacrificing quality or service levels. The results were surprising, for a few reasons. First, they took into account that pricing was not our only consideration and their recommendations were based on product quality, vendor service, and pricing. Then, when the analysis was complete, it showed our spending could be reduced by 18.5%, including an additional 9.4% from an existing vendor. During the first two months our savings exceeded their estimates and we are impressed with the vendor, who is great to work with. Having ETP perform the analysis, execute the decisions we made, and their continued monitoring of our invoices freed up not only money, but the time to set and focus on other priorities. In the end, between the information, insight, and time and money saved the project was very successful.
Client since 2016, General Manager/COO,
Country Club, Fairfax, VA
HR & Payroll Management Solutions
Marc reviewed our Payroll and HR services and showed us how combining them to a single provider would be helpful in reducing redundancies and provide a cost savings as well. He brought in 3 providers for us to interview to determine the best fit for us. He and his team negotiated the services and pricing and cut our costs by 42% over our current provider. It has been six months since the change and we could not be happier. Our onboarding, time and attendance and employee information is all located on one platform. The transition to the new porivder was almost seemless. They provided the training and a team dedicated to making sure our transition was successful. Not sure if we could have made this decision and completed the implementation on our own. Marc is an invaluable resource.
Client since 2017, CFO,
Country Club, Arlington, VA
Information Technology Services
On a monthly basis we got bills for IT services and had no clue if we were really receiving the services that were invoiced. We were referred to Expense To Profit and they reviewed our situation. They suggested we interview two new providers and also include our existing provider whom we liked. They suggested we do a RFP and require the provider be a fixed-price billing model. We no longer worry about unforeseen issues such as malware infections and software upgrades triggering outrageous bills. The fixed-price billing model is a blessing.
Client since 2013, Office Manager,
Law Firm, Washington, DC
Insurance – Health
After Expense To Profit was successful in other expense areas we discussed doing a Health Insurance benefits review. We had just received our annual renewal and were surprised that costs were only going to be 2.5% higher. They contacted our current provider and actually secured a reduction of 7% from the prior year. While they were negotiating with our current carrier they surveyed the market place for additional providers we might want to consider. Their analysis provided additional savings of 10% (total 22.5% from original renewal offer) and a better plan for our company. More surprising is this was done while keeping all deductibles and annual limits the same and providing more benefits. Our employees and their families thank you!
Client since 2015, HR Director,
Biotechnology Company, Rockville, MD
Insurance – Worker’s Compensation
Marc and his team reviewed our workers compensation insurance policy. When he asked if we had ever done a claims audit, I replied, “I was not sure but we monitor our claims monthly and our agent takes care of that for us”. After they received our claims history they found 8 claims that were not closed properly and two that were never closed. When they went back to our carrier and reviewed each claim they were able to get all of the claims corrected and closed properly. I was not aware that if you have been overcharged premiums you need to request a refund or the carrier can keep those overpaid premiums. In addition to getting back over $100,000 in overpaid premiums, our MOD rate was reduced causing a lower renewal rate for the current year. Thank you, what a valuable service.
Client since 2013, President,
Janitorial Cleaning Services, Washington Metro
We hired Expense To Profit as they suggested they could find savings even though we were currently purchasing thru a GPO. I was sure that we had best pricing as our procurement group is very diligent in negotiating our purchases. While the process took a bit longer than they originally thought as it was a complex RFP process, the results were worth the wait. They found savings of over $650,000 for us that we can now deploy elsewhere. Most importantly, they provide us a monthly report that shows each item purchased vs the baseline that was originally created showing we are in fact receiving the savings.
Client since 2016, CEO
Multi-Discipline Medical Group, Rye, NY
As a non-profit, every dollar in costs takes from the services we are able to provide in fulfilling our mission. When we hired you, we were skeptical that you would find any savings as we had recently switched to a new provider because they were providing a 20% savings above the previous merchant processing company. Because we had just made a change I had told you I was reluctant to make a change as it is so disruptive. Your analysis found that we were not on the correct code for the payment types we were receiving. I was shocked as we just changed providers 6 months earlier and could not believe that two different companies in this business missed that. I believe it was because when you interviewed us, we answered questions that had never been asked by any providers in the past. This classification change is providing over $100,000 in savings per year that we no longer need to fundraise for. Thank you so much, what a valuable service you provide and are looking forward to see what else you can find.
Client since 2017, Executive Director,
Non-Profit Organization, Washington, DC
We hired Expense To Profit to review multiple expense categories. We had negotiated new pricing for all of our offices 12 months earlier saving 20% with a major office supply company. They reviewed what we were buying and I was shocked to learn they would save us an additional 18%. We are six months in and they have delivered and the reports they provide are invaluable. Additionally, they set up a list of the most commonly purchased supplies which all office managers purchase from daily. They can still purchase off that list, but needs management approval. This has eliminated a lot of the rogue purchasing that used to occur.
Client since 2013, CFO
Multi Office Medical Practice, Washington, DC
Online & Software Licensing Services
We have a lot of software solutions that we use in our firm. More importantly, we had no idea which users were actually using the different solutions we pay for every month. Marc showed us a solution that discovers all your SaaS subscriptions and identifies any unused, underused or abandoned licenses. Once installed, we were able to discover, manage and optimize our firm’s SaaS subscriptions and licenses to reduce “shadow SaaS,” manage renewals, reduce our spend and secure user accounts. Our IT department insisted doing this it was a waste of money; however, the ROI was 5 months and the management off this expense is now under control.
Client since 2017, CEO
Multi Office Law Firm, US
Real Estate Lease
Marc helped Wallmonkeys find new office space after a deal had just fallen through at the last minute. I was pressed for time and very stressed when Marc jumped in and presented a handful of properties to visit within 24 hours. Marc was a welcome face at every location we visited and known by every leasing manager. We found the perfect location and had the smoothest negotiation possible. Every email, phone call, and text message to Marc was replied to in record time. I would not have found our new location without Marc’s help. He is a professional in every sense: Responsive, respected in his industry, and an absolute pleasure to work with.
Jason Weisenthal, CEO,
Wallmonkeys, Gaithersburg, MD
Retirement Benefit Plans
Our relationship with Expense To Profit is a true partnership. They have introduced us to solution providers that truly think “outside the box.” As a smaller consulting practice it is always difficult to compete with your larger competitors. Marc and his team have found ways to make that a reality. We are now able to afford to offer benefits that are almost identical to our larger competitors. The monthly reports provided always have new insights into additional solutions we should consider. We thank you as does our entire team of employees and their families.
Client since 2012, Managing Partner,
Professional Consulting Group, Washington, DC
Shipping and Logistics
When we interviewed Marc and his team we were certain they would not be able to help as we went to the market daily to get best pricing for our shipments. We spent over 5 hours daily calling our menu of up to 15 companies. Once Expense To Profit finished their review they determined we could cut that list of 15 to 4 or 5 trucking companies. They created a matrix based on shipping lanes of who to use and automated the process. We were able to redeploy that employee to a different part of the company where he could be more useful. The end result is we are saving 27% over prior years which is almost $350,000 annually. With the cost of Vanilla beans doubling in the past year this helps our current cash flow.
Client since 2016, CFO,
Vanilla Manufacturer, Waukegan, IL
Telecommunications – Wireless
After not getting anywhere with our wireless provider we hired Expense To Profit to review our services. Marc and his team was able to get us brand new phones and laptop cards without cost and also reduced our monthly expense by 48% and we did not have to change providers. He also made sure the new devices were delivered and activated, collected our old devices and got us rebates for those as well. His monthly reports are terrific as it shows us the exact savings.
Client since 2016, CEO,
Building Supply Company, Beltsville, MD
Telecommunications – Voice & Data
Marc and his team of experts found that we were overpaying our telecom and data services vendor by 24%. During his analysis he discovered we were paying for phone lines that were not even in service and recovered those overpaid costs going back three years, I was not aware you could do that, but he was and got us a full credit. The even better part was Expense To Profit did this without changing providers. I was sure he was telling me a story and selling me a line when he said that they have pricing information that if I asked my business representative would tell you did not exist. Apparently it does really exist. Thanks for helping us be more successful! I can use the found money for business development and grow my business.
Client since 2011, President,
Marketing Solutions Company, New York, NY
Utilities & Energy Consumption
Expense To Profit was able to reduce our energy supply costs by 18%. When you consume over 1 million megawatts annually that is significant savings that we were able to pass on to our tenants. We have renewed our rate a second time now and he was able to keep the increase to only 2% even though the supply markets are substantially higher than they were 3 years ago.
Client since 2015, VP
Property Management, Libertyville, IL
Waste Management & Recycling Services
You reviewed our contract and found that we were paying 50% more than other providers charge for the identical services. When you approached our current provider they told you that they would not renegotiate the contract and it is “buyer beware.” Really, they have been servicing our building for 15 years and that was their reply. We terminated our agreement with them, paid the termination fee and will still save 41% over the next three years with our new vendor.
Client since 2017, Building Owner,
Frequently Asked Questions
What’s it like to work with the Expense to Profit team? Find out in our Frequently Asked Questions!